Vista is the leading global private aviation platform at the nexus of subscription models, luxury offerings and share economies. The platform has been built over 20 years and has a long track record of high growth and resiliency. Through this period Vista has been active in the capital markets and completed several acquisitions. This role is an opportunity to join a high growth, entrepreneurial company which is disrupting the industry, and be part of a team which is central to executing on growth strategies.

This position supports the Accounts Payable Manager, ensuring that Accounts Payable activities are executed in line with the company’s methodologies. This role will work as part of a shared services function with global counterparts and responsibilities. An ideal candidate will contribute to establishing and maintaining internal controls to ensure accurate, complete, efficient, and timely recording and reporting of financial transactions.

• Manage and oversee the daily operations of the Accounts Payable team.
• Assign projects and direct staff to ensure compliance and accuracy.
• Distribute and organizes workload for direct reports.
• Ensure that the Accounts Payable team is replying to all queries in a timely manner and all queries are dealt with correctly and efficiently.
• Oversee reconciliation of vendor statements.
• Ensure invoices are coded and recorded to the correct general ledger accounts.
• Investigate and resolve problems associated with processing of invoices and purchase orders.
• Manage and improve our vendor on-boarding procedures to ensure seamless communication between our internal teams and their vendors.
• Monitor AP aging to ensure timely payments are made.
• Review payment proposals to ensure accurate and timely disbursements.
• Execute payment disbursements in accordance with internal operating procedures and policies.
• Execute the procurement process in accordance with internal operating procedures and policies.
• Assist in month end closing by overseeing the preparation of accruals, bank, and general ledger reconciliations.
• Provide recommendations to improve systems, processes, and initiate corrective actions.
• Assist in the development, implementation and communication of Accounts Payable policies, procedures, and controls.
• Provide input on the long-term AP department strategy, including identifying process, technology, and control improvements; assist with their implementation.
• Coordinate and actively participate in the completion of annual audits.
• Establish and enforce proper Accounting methods, policies, and principles.
• Own the year end 1099 reporting process to ensure compliance and adherence to tax regulations.
• Ensure vendor onboarding forms are completed and filed (W-9, ACH forms, etc.).

• Bachelor’s degree from an accredited institution, preferably in Accounting, Finance, or related field.
• A minimum of 3 years’ experience in a high volume, automated accounts payable environment.
• Ability to prioritize and manage multiple responsibilities across multiple departments and workstreams.
• Experience with SAP or related large ERP systems preferred.
• Advanced proficiency using Microsoft Excel and databases.
• Excellent organizational skills and attention to detail.
• Prior experience assisting with month-end close activities such as preparation of accrual schedules, reconciliations, and reviews of aged accounts payable schedules.