Vista is the world’s leading global business aviation company, providing worldwide business flight services through its network of subsidiaries and a team of over 4,000 experts. A global group headquartered in Dubai, Vista integrates a unique portfolio of companies to offer asset-free services that cover all key aspects of business aviation, including guaranteed and on-demand global flight coverage, subscription and membership solutions, and trading and management services.

A career at Vista means stepping into an environment where you’re trusted with real autonomy and responsibility from day one. Whether you're keeping our aircraft airworthy, flying our clients across the globe, or working in one of our corporate teams, you’ll move fast, deliver impact quickly, and grow through hands‑on learning and close collaboration within a supportive global community. You’ll play an active role in shaping a transforming organization by improving processes, challenging norms, and driving meaningful change. And throughout, you’ll take pride in making the impossible possible for a worldwide client base. Together you’ll build something extraordinary alongside colleagues who navigate challenges together, celebrate progress, and consistently raise the bar.

Our Client Services team is the first point of contact within the business for all our customers; dealing with all aspects of their travel experience as well as liaising with other departments to ensure excellent customer service.

We are looking for an Administrative Assistant to support our Global Client Services team.

• Full ownership and maintenance of the Staff scheduling for Client Services team having over 220 team members
• Maintain overview of team coverage, requesting overtime, changing shifts where needed to support Global Coverage
• Assignment of cover for unmanned teams when required
• Consolidate reports for Payroll and HR
• Maintain the Client Services internal website and knowledgebase
• Maintain data and processes through Smartsheet’s
• Organise and schedule team meetings and coordinate daily team calls
• Other General Administrations duties as may be assigned from time to time

• Strong interpersonal skills and adaptability 
• Strong written and verbal communication skills
• Good organization, time management and scheduling skills
• Strong working knowledge of office management software and collaboration tools
• Strong analytical skills and attention to detail
• Experience of Excel, Smartsheet, RotaCloud would be desirable
• Experience in an HR/payroll environment would be advantageous, but not essential.

• Organised and meticulous in the performance of duties.